You may be asking yourself what is the purpose of event planning and why hire an event planner? We’re glad you asked. The whole purpose of event planning is to make sure your event is organized and executed well so that it’s successful. And who does this organizing and executing? That’s where an event planner comes in. They oversee the entire production, from the budget to the venue, to the timelines and the staffing. They are here to make your life easier. 

Advantages of Event Management

1. Save Time and Money

When it comes to saving time and money, leave it to the event planning experts. They have done this time and time again, so they have it down to a science. They don’t make mistakes along the way that could cause you a re-do, and they are masters when it comes to creating a budget and sticking to it. This saves you a whole lot of time recovering from mistakes simply because of their expertise, and a whole lot of money because they track and manage the entire budget.

2. Connections

When you hire an event management company, you also hire all of their connections. Event planners have endless lists when it comes to vendors, contractors, media outlets, and just people in general. These local connections and in-house capabilities can also lead to you saving a lot of money due to bundling packages and simply knowing the right people. Event planners also know how to negotiate, and when they bring business time and time again to the same vendors, they tend to get you a good deal out of it.

3. Reduce Stress

Event planners can also help reduce stress, and no one can put a price on that! Instead of draining all the fun and energy out of your event from planning it, take a step back and let the experts handle it. This way you can oversee the event and make sure everything is going according to plan, without the stress and headache of figuring out all the nitty gritty details. Come time for the big day, you will be refreshed and energized, ready to attend your own event.

4. Bring Your Vision to Life

One of the ultimate tests for the importance of event planning is when they bring your vision to life. This is where you get to see all the hard work and ideas on paper come to life in one cohesive experience. When you work closely with your event planner, the magic that is brought to life is even better than you imagined because you have two minds coming together as one. Event planners often have great ideas to add above and beyond what you were envisioning because they live and breathe this space every day.

5. Organized

Event planners also keep you organized. They have a master plan that documents all the details such as the budget, the event space rental, furniture, décor, staffing, AV and lighting equipment, and so on, so that all the details are wrapped up in one pretty document. This helps when you have questions as well because they know right where to look to answer them.

6. Meet Business Objectives

Finally, the event planner can help you meet your business objectives. One of the first strategic steps you take in event planning is discussing the goal of your event and what you’re trying to accomplish. That way everything they plan from that point forward is done intentionally with the goals of your business top of mind. This makes for a truly successful event. 

Instead of simply searching for an event management company near me, reach out to us at Ovation Square where we have an entire event planning team behind us to help you plan your next event.

Frequently Asked Questions

Q: Will the event planner share the master plan with me?
A: Of course, this is where all of the details are kept so that the client and the event planner are on the same page.

Q: What should I budget when it comes to an event planner?
A: That completely depends on experience, portfolio, and market, so giving a call to local event planners would help give you an idea.

Q: Could an event planner help me with everything like décor, furniture, and so on?
A: If they are a good event planner, they can connect you with multiple vendors in the industry to get whatever you may need for your event.