First things first, let’s cover the basics like what is an event venue? An event venue is a space where different kinds of events or activities are hosted. This could be a corporate event, a wedding, a filming production, a Bar Mitzvah, the list goes on and on. To make your life easier, we wanted to give you some insight on things to consider when choosing your event venue. 

1. Location

One of the top things you will want to prioritize on how to search for a venue, it’s location. The location of the venue is very important because you want it to be convenient for guests to get to. If you want your event to be local, somewhere that is close to home or work for attendees is most convenient. We always suggest searching for an ‘event venue near me.’ If guests are traveling, is the venue close to public transportation or the airport? You will want to consider things like traffic and parking options as well. You could always provide a transportation option as well to make it even more easy and convenient for guests to attend.

2. Capacity

When it comes to event venue booking, another big consideration you will want to keep top of mind is capacity. Depending on the size of your event, you will want to make sure the space is large enough or small enough to accommodate your guests. Check with the venue to see how many guests they can host at one time, and if you’re having a smaller event, do they have spaces within that feel more intimate? This is important because if you have a long guest list, you want to make sure the space can host all your guests comfortably, and if you’re having something smaller, you want to make sure there is empty and awkward space throughout.

3. Services and Amenities

You will also want to consider services and amenities when deciding on your event venue rental. If you are hosting a concert for example, you will want to make sure the venue has state-of-the-art AV and lighting equipment. If you are hosting a conference, does the space have high-speed internet and Wi-Fi? What about screens for presentations? Do you need catering? Furniture? An event planning team? These are all important questions to ask so that you know what you’re getting when it comes to the venue. At Ovation Square, we can offer all of this and more.

4. Layout

You will also want to consider the layout of the venue. If you are hosting some type of live music performance, you will want to make sure the layout is set up in a way to get the best acoustics. If you want to have breakout sessions for a business conference, making sure the venue has different spaces to accommodate for that is important. The layout can make or break what you’re trying to accomplish at your event.

5. Ambiance and Aesthetic

The ambiance and aesthetic are also very important in terms of matching the event you’re hosting. If you’re looking for an event venue in Los Angeles, you could get a wide variety of different kinds of architecture, décor, furniture style, layout and so on. Making sure you find the space that will leave a lasting impression on your guests is crucial for your success. 

6. Flexible Dates

Finally, you also want to make sure the venue is flexible when it comes to finalizing dates. If you find a venue you love, however, they have very few dates to select from that aren’t compatible with your schedule, then there really isn’t any point in wasting your time. If they can work with you to find a date that works on both ends, this will be the most helpful and convenient for you.

At Ovation Square, we host a wide range of different types of events and would love to discuss booking for your next event.

Frequently Asked Questions (FAQs)

Q: I would like to know when to start looking for a venue?
A: We always say the earlier the better. Once you have decided on your budget, event size, and space requirements, you should start looking ASAP. 

Q: How do I know what services and amenities are the most important?
A: That has to do with the type of event you’re throwing and what is the most important to you and your team. You can figure this out as you begin to tour and call venues to see what they have to offer.

Q: How do I know a realistic budget for booking a venue?
A: This comes with calling around and doing your research to find venues within your budget.