Some Things to Consider When Organizing Your Indoor Sporting Event
In order for an indoor sporting event to be successful, you need to make sure you have a great team in place to plan out all of the details. So, what is a sports event? This is where a group of people come together to partake in a sport activity together. This builds camaraderie and helps people find others who are as passionate as they are doing something they love, which is why sports events are important. In order to make your life easier, we put together a few things to consider when it comes to sport event planning.
Things to Consider
1. Set a Budget
The first thing you will want to do is set a budget. We recommend setting an overall budget and then breaking that budget down into smaller categories such as sports venues, event planning team, promotion, catering and so forth. This will help you more easily track and manage your budget to make sure you stick to it. This can also be helpful to refer to when planning your next event as well.
2. Consider the Right Facilities
Making sure you have the right facilities at an indoor sports venue is crucial for your success. What is the condition of the venue? What are humidity levels like? What would happen in an emergency response? If people are staying hydrated and drinking water, how many restrooms are available? Is there storage where people can put their things when they arrive? These are all important things to consider when hosting this kind of event.
If you are coming up with corporate sports day ideas, and want to do a company event, facilities are even more crucial to consider when it is a considerably large group of people.
3. Consider Capacity
You will also want to make sure you consider the size of your event and how many people will be attending. Capacity is important because not only do you have to consider the people, but the kind of activity you will be doing and whether or not it can accommodate everyone. Thinking and planning this out will help you on the next thing you will need to consider, which is a venue.
4. Choose a Venue
Choosing the right venue is crucial when it comes to indoor sporting events. Depending on the event you’re hosting, this can drastically change the kind of space and setup you will need. When touring different spaces and venues, it’s important to have a list of questions ready to go so they can answer them for you as you tour. This will ultimately help you decide whether the venue is a good fit for your event. Touring multiple spaces will also help you negotiate pricing and compare and contrast the different venues based on your wants and needs.
If you’re looking for a sports venue in Los Angeles, we at Ovation Square have a great space in the heart of downtown Long Beach and would be more than happy to help you plan your next sporting event.
5. Vendors and Partners
Finally, you will want to consider other vendors and partners you will work with to make your event successful. Do you have a catering company in mind for food and refreshments? Do you need props for your event? Will you have vendors that hand out swag and goodies at your event? You will want to make sure your vendors and partners are reliable and understand how you want the event to flow. This will ensure your indoor sporting event is a huge success.
We hope this list of things to consider helps you find your footing when planning your next event and makes your life a little easier. We at Ovation Square are always happy to help you plan during any part of the process.
Frequently Asked Questions
Q: What if I am unsure about what facilities to ask about?
A: You can always speak with the venue or an event planner about the event and some of the additional details you need to work through. They should be able to help to ensure your event is a success.
Q: If I am unsure about what a realistic budget is, can you help with that?
A: Of course! We can help you build out your entire event, including the budget and what will be successful based on your goals.
Q: Will a venue be able to help me with capacity and figuring out how many guests I can have?
A: Yes! Once you tell them the activity you will be hosting and how many people you want to invite, they should be able to help you calculate how many people you can host at once.