Essential Things to Consider When Choosing an Indoor Event Venue
When it comes to choosing an indoor event venue, there are many things to consider. What is an indoor event venue? An indoor event venue is an indoor location for hosting of weddings, conferences, galas and other similar events of this nature. There are many benefits of indoor venues and we wanted to give you some tips and tricks when it comes to choosing the right venue.
How to Choose the Right Indoor Event Venue
1. Venue Capacity
The first thing you will want to consider when it comes to indoor event venues is the event space’s capacity. Depending on the size of your event, you will want to make sure the venue can host the appropriate number of guests. If you are having a large event, with hundreds of people, you need to ensure the venue and its facilities can host that many people. Most people don’t consider the vice versa scenario of smaller events either. If you are hosting something more intimate, you also don’t want a venue rental that is massive or can’t be broken into smaller sections so that you don’t have emptiness and awkward space at your event.
2. Venue Flow
You will also want to consider the venue flow. The layout in comparison to how the flow of traffic will go at your event is important. The number of entrances and exits the building has should be considered when it comes to welcoming guests at the beginning of your event and wishing them farewell at the end. This can impact the safety and efficiency of your event and should be planned accordingly. If you want to track guests, you will also want to make sure the venue is set up for staff to scan people in and manage how many guests are in the venue at one time. All of this should be planned ahead of time to ensure your event is successful.
3. Convenience
You will also want to consider event space rentals convenience when it comes to location. Is it easily accessible so that guests can get to your event with ease? Is there street parking available? Parking garages? Public transportation? It’s important to know your guests’ demographic so you can anticipate their needs. You’ll also want to consider factors like drinking at an event and if people will need valet or rideshare services. This is a huge factor when it comes to the success of your event.
4. Facilities
Another important factor to consider is the amenities that a venue has to offer. Do they have enough public restrooms for the number of guests you are trying to host? If you are trying to have live entertainment, do they have a stage for performers? If you’re hosting a conference, do they have monitors and screens, along with high-speed internet and Wi-Fi? At Ovation Square, we have all of this plus much more. The facilities are crucial to consider because it’s what brings your event to life and helps it run seamlessly. If the venue doesn’t have something you are looking for, make sure you inquire about it because they may be able to call in a third party.
5. Cancellation Policy
Finally, you will want to consider the venue’s cancellation policy. Of course, we all hope the event goes exactly according to plan, but if it doesn’t, you want to make sure you have an understanding of your options. Are there certain things you’re protected against and other things you are not? Do you get a full refund, or do you simply have to pick a different date? You will want to make sure you understand this clearly, so you’re not stuck in a pinch.
The next time you find yourself searching for indoor venues near me, give us a call at Ovation Square. We are a well-known indoor venue in the heart of downtown Long Beach and would be more than happy to host your next event.
Frequently Asked Questions
Q: If I like a venue but it’s too large for the size I want, can they create smaller spaces within?
A: Depending on the layout of the venue, that is possible. It’s always a good thing to see if they have smaller spaces available or if they can transform the space into something more of your liking.
Q: If I wanted to hire a team to check people in, can you assist with that?
A: Of course, being in the event industry, we know many third-party vendors we can work with to get you what you need.
Q: Do you think it’s a good idea to have a coordinated ride service for guests?
A: This is a great idea if there is going to be drinking involved so everyone has a safe option when it comes to getting home.