7 Helpful Tips to Follow for Successful Corporate Event Management
In the world of corporate event management, it’s easy to become lost in the shuffle when trying to navigate the landscape. With a never-ending list of details to coordinate, along with the desire to book the perfect corporate event venue, it’s easier when you have a starting point, or an established professional in the industry to help guide you along.
As an industry experts, we gathered our most helpful tips to make this space more easily approachable.
1. Reserve Set Venues
Booking your event space out weeks in advance is crucial to the success of any event. This allows for time to be managed appropriately so that your event runs smoothly. By partnering with us at Ovation, we can ensure timely planning, making booking a space as seamless as possible.
2. Networking within Event Management Space
With so many moving parts when it comes to hosting corporate and private events, it works to your advantage to build relationships with companies in catering, visual and audio, merchandise/giveaways, etc. With an extensive network ourselves, we’re considered a one-stop shop for our clients since we have already established these existing relationships.
3. Invites out ASAP
Sending out invites three to four weeks in advance informs your attendees in a timely manner so they can add your event to their calendar. The less time you allocate to send out invites, the more likely people’s calendars will fill up. If you send invites out too early, people could forget about your event entirely.
4. RSVP List
Tracking your RSVP list is important to see what percentage of your list is accounted for and planning to attend. If you get to one to two weeks out from your event, and a significant portion of your guest list has not responded, you can now send reminders out to urge them to respond or if need be, send invites out to additional guests to achieve the desired attendance.
5. Plan B and Plan C
Having a backup plan significantly reduces your stress when it comes to the day of the event. If you have an attraction at your event or important guests that should be attending, do you have a plan B and plan C in motion if your attraction falls short or certain guests don’t show? Thinking ahead and planning allows for your event to run as smoothly as possible. At Ovation, we make sure we are dedicated to the planning process for you so that unforeseen issues are easily and quickly fixed.
6. Capture Information for Feedback and Future Events
In order to capitalize on feedback, having a way to collect your guest’s contact information, allows you to send out a survey for feedback after. This will allow you to always improve future events and cater to your guest’s needs and wants. By collecting information, you now have a running list for future events as well.
7. Event Recap
Creating an event recap helps streamline the process for future events. It can be presented to a board, any sponsors who contributed to your event, and future event planning committees so they have a reference and starting point.
With these helpful corporate event management tips in your arsenal, you should feel confident taking your first steps toward a top-tier event. We at Ovation are dedicated to your success and are more than happy to be of assistance with any event needs you have in the future.
Frequently Asked Questions
Q. What is the most efficient way to book a venue for a corporate event?
A. The most efficient way to book a venue is to find an existing company that already has relationships established. This way you have a list to source from and do not need to go on a wild search on your own.
Q. What is the ideal attendance for an event?
A. An ideal attendance can vary depending on what your event is for. We would consider things such as venue size, the purpose of the event, external factors, etc., in order to determine the needs and attendance of your event specifically.
Q. How do you create a survey for post-event?
A. With so many different platforms of technology, you can now use various programs to develop surveys quite easily. It can be as simple as five basic follow-up questions that are shared through a link.